Privacy Policy

BrandingMonks — Privacy Policy

Legal Entity: BrandingMonks is a subdivision of Cozant Systems Pvt. Ltd.
Registered Address: Cochin, Kerala, India
Contact: hello@brandingmonks.com
Effective Date: 20 May 2026
Jurisdiction: Cochin, Kerala, India

This Privacy Policy explains how BrandingMonks, a subdivision of Cozant Systems Pvt. Ltd. ("we", "us", "our"), collects, uses, stores, and protects personal data submitted through our website and client engagements. By using our website or engaging our services, you agree to the terms of this policy.

This policy is compliant with applicable data protection regulations including the General Data Protection Regulation (GDPR) for EU/UK users, the UAE Personal Data Protection Law (PDPL), and India's Digital Personal Data Protection Act 2023 (DPDP Act).

1. Information We Collect

We collect the following personal data through our website contact form and client engagements:

Full name
Business email address
Phone number
Company name
Project details and messages submitted via our contact form
Usage data collected automatically via Google Analytics (see Section 4)

2. How We Use Your Information

We use the information collected for the following purposes:

To respond to enquiries and project requests
To deliver agreed services and communicate regarding active projects
To send relevant service updates or marketing communications where consent has been given
To improve our website and user experience through analytics
To comply with legal obligations

3. Legal Basis for Processing

We process personal data on the following legal bases:

Consent — where you have submitted a contact form or opted into communications
Contractual necessity — where processing is required to deliver agreed services
Legitimate interests — for internal analytics and business development purposes
Legal obligation — where required by applicable law

4. Third-Party Services & Data Processors

Google Analytics

Our website uses Google Analytics to collect anonymised usage data, including pages visited, time on site, and general geographic location. This data is used solely to improve website performance and user experience. Google Analytics may use cookies to collect this data. You can opt out of Google Analytics tracking via the Google Analytics Opt-out Browser Add-on.

‍Email Marketing

We may use an email marketing platform (such as Mailchimp) to send project updates or marketing communications to contacts who have given explicit consent. You may unsubscribe from any such communications at any time using the link provided in each email.

5. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by applicable law. Client project data is retained for a minimum of three (3) years following project completion for contractual and legal purposes.

6. Data Sharing

We do not sell, rent, or trade personal data to third parties. Data may be shared with trusted service providers (such as analytics platforms or email tools) solely to the extent necessary to operate our services, and only with providers who comply with applicable data protection standards.

We may disclose data where required by law, court order, or regulatory authority.

7. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal data:

Right to access — request a copy of the data we hold about you
Right to rectification — request correction of inaccurate data
Right to erasure — request deletion of your data where no legal obligation to retain exists
Right to restrict processing — request that we limit how we use your data
Right to data portability — request your data in a portable format
Right to object — object to processing based on legitimate interests

To exercise any of these rights, contact us at hello@brandingmonks.com.

8. Data Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, disclosure, alteration, or destruction. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

9. International Transfers

Our services are delivered to clients across India, the UK, the EU, the UAE, and other regions. Where personal data is transferred across borders, we ensure appropriate safeguards are in place in accordance with applicable data protection law.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The most current version will always be available on our website. We encourage you to review this policy periodically.

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For privacy-related queries, contact us at hello@brandingmonks.com or call +91 9544 644 999.